Restaurant POS with a TRN per outlet: UAE VAT guide

Five set-ups

How delEat handles each way a UAE group is built.

The same outlet settings cover all five; only the legal entity behind each outlet changes.

One company, several outlets: The branches share the company’s TRN. Each outlet still has its own sales, its own invoice sequence and its own report; the VAT figure rolls up to the one TRN.
Franchisees, each its own company: Each company keeps its own TRN. The franchise module records who operated the outlet from which date, with their legal name and TRN, so a fee follows the entity that traded.
A group in an FTA tax group: The tax group’s TRN works. Outlets in the group trade under the group’s TRN, as the FTA registration says.
Some outlets registered, some not: The document follows the registration. A registered outlet prints a tax invoice; one that is not prints an invoice. A template cannot override it.
A central kitchen supplying other companies: Each month’s charges come per pair of companies. They carry each side’s legal entity and TRN as a CSV, for the inter-company invoices you raise in your own accounts.

On the document

What each invoice, credit note and order carries.

The issuer: The supplier’s name and TRN are frozen onto each order, so a later change never rewrites an old invoice.
Credit notes: A separate number series per outlet, naming the invoice each one reverses.
Numbering: Invoice numbers run without gaps.
A business buyer: A tax invoice on A4 with the buyer’s name, address and TRN, locked once issued; a change needs a manager and prints a Revised note.
Suppliers: Purchase orders on A4 with both TRNs, and a VAT setting per supplier, with stock costed before VAT.
Thresholds: Taxable sales over twelve months against AED 375,000 and AED 187,500, checked at each month end, with a warning at 90 percent and a date to apply by.
Reporting: Taxable sales, VAT, credit notes and the net figure per TRN, by month or quarter, out to CSV.

Limits

What delEat does not do.

Filing: delEat does not file your return. It keeps the records and gives your tax agent the figures.
E-invoicing: Not yet. Coming soon delEat does not issue electronic invoices today.
Fee and inter-company invoices: It works out the fees and the charges. The invoices themselves are raised separately, in your accounts.

Ask any POS

Six questions to put to any vendor.

How does the POS keep a TRN for each company, not one for the whole account?
Can two outlets of one company share a TRN, and two companies in one group keep separate ones?
What does a franchisee’s change of operator do to the records?
Does the document follow each outlet’s own registration?
Does the credit note have its own series, and does it name the invoice it reverses?
Which figure comes out per TRN, and in what file?

Most UAE POS sites print nothing on these. On the pages we have read for the other products, only Petpooja and TajerGo say anything on UAE VAT, and neither describes a TRN for each company. See the full list.

How it works

Register, trade, watch the line.

Set up the entityA legal entity and a 15-digit TRN for each company, shared by its outlets, or one TRN across a tax group.

Issue the right documentA tax invoice or an invoice by registration, and a credit note on its own series for every refund.

Watch the thresholdTaxable sales over twelve months against the two registration lines, checked at every month end.

Questions

The questions people ask first.

Can one POS handle a different TRN for each outlet?

Yes on delEat. Each outlet trades as a legal entity with its TRN. Branches of one company share the company’s TRN, and separate companies keep their own.

Can several outlets share one TRN?

Yes. Branches of one company share the company’s TRN, and companies in an FTA tax group share the group’s TRN. Separate companies keep their own.

What if each franchisee is its own company?

Each operator period in the franchise module carries the franchisee’s legal name, TRN and dates, so fees and records follow the entity that actually traded.

What changes when an outlet registers for VAT?

The document it prints follows its registration: a tax invoice once registered, an invoice before. delEat warns as an entity nears the threshold and gives a date to apply by. It does not switch VAT on by itself; changing an entity’s VAT position takes a signed declaration.

Does delEat support a VAT group?

Yes. An FTA tax group’s TRN works, so outlets in the group trade under it.

Does delEat file the VAT return?

No. It keeps the invoices, credit notes and the VAT per TRN straight, and gives you the figures to hand to your tax agent.

Does delEat issue e-invoices?

Not yet. It prints tax invoices and credit notes. Electronic invoicing is coming soon.

Is VAT added on top of the menu price?

No. VAT is inside the price and backed out of it, so the price on the menu is the price the guest pays.

Works with

The pages that go into the detail.

UAE VATA legal entity and TRN behind every outlet, and the right invoice every time.Franchise feesRoyalty and both marketing funds, from each outlet’s own sales.Multi-outlet & group chainsHead office holds the recipes. Each outlet keeps its own books.Central kitchenGravies and doughs made at the hub, sent out and charged to the outlet that uses them.ReportsThirty-one reports, costed off real recipes, out to CSV in one tap.SetupA deep tree with a breadcrumb on every page.UAE VAT for restaurantsThe records your tax agent asks for.Best POS for restaurant groupsSix options for a group with several brands and companies.Best POS for franchisesFive options for a franchisor or franchisee.Franchise POSFees worked out from each outlet’s sales.PricingPlans from AED 149 per outlet a month on a 2-year term. Thirty days free, no card.

A barista pouring karak at a cafe counter

Pricing

One price per outlet. No cut of your sales.

Plans from AED 149 per outlet per month on a 2-year term. Thirty days free, no card.

See pricing

Thirty days free

Keep every company’s VAT apart from the first order.

No card. VAT by TRN from day one, for a month on us.

Start free See pricing

Restaurant POS with a separate TRN for each outlet.